If you're like me, you probably enjoy being able to send your emails to Trello from Outlook. I personally used it to send bug reports from my customers to Trello, so I had a central place for my team to track customer feedback.
The add-in for Outlook is unfortunately being discontinued on 15 December 2022, so we're going to need to look for alternatives. Thankfully, there are a few.
Email to Trello Board
First of all, you can use Trello's built-in email to board feature, but that doesn't offer the same features such as choosing the board and list and setting a due date.
Some key features:
- The subject of the email becomes the Trello card title.
- The body of the email becomes the Trello card description.
- Attachments to the email become Trello card attachments.
- You can add labels to the card by adding #labelname, #labelcolor, or #labelnumber in the email subject.
- You can assign cards to your team mates by adding @username in the email subject.
It's not a perfect workaround, but by adding all of your board's email addresses as contacts, choosing which board your emails go to becomes easier.
Also, once you create a card, that card gets its own email address too - so you can keep adding comments to the card via email (as long as you go into Trello and save the card's email address).
There are a few limitations of this approach:
- Each team member needs to set this up for themselves - the board email address is unique for each person.
- There is a 10MB size limit to the emails you send Trello. Any larger and your emails will get rejected.
There are also 3rd-party power-ups to help get your emails into Trello. I haven't tried them personally, but I've heard good things about SendBoard's Email for Trello.