Replacing Trello's Outlook Add-in

Max Rozen

Max Rozen / Updated: October 19, 2022

If you're like me, you probably enjoy being able to send your emails to Trello from Outlook. I personally used it to send bug reports from my customers to Trello, so I had a central place for my team to track customer feedback.

The add-in for Outlook is unfortunately being discontinued on 15 December 2022, so we're going to need to look for alternatives. Thankfully, there are a few.


Email to Trello Board

First of all, you can use Trello's built-in email to board feature, but that doesn't offer the same features such as choosing the board and list and setting a due date.

Some key features:

  • The subject of the email becomes the Trello card title.
  • The body of the email becomes the Trello card description.
  • Attachments to the email become Trello card attachments.
  • You can add labels to the card by adding #labelname, #labelcolor, or #labelnumber in the email subject.
  • You can assign cards to your team mates by adding @username in the email subject.

It's not a perfect workaround, but by adding all of your board's email addresses as contacts, choosing which board your emails go to becomes easier.

Also, once you create a card, that card gets its own email address too - so you can keep adding comments to the card via email (as long as you go into Trello and save the card's email address).

There are a few limitations of this approach:

  • Each team member needs to set this up for themselves - the board email address is unique for each person.
  • There is a 10MB size limit to the emails you send Trello. Any larger and your emails will get rejected.


There are also 3rd-party power-ups to help get your emails into Trello. I haven't tried them personally, but I've heard good things about SendBoard's Email for Trello.

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